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Mail Merge Toolkit is a powerful add-in for Microsoft Office 2016, 2013, 2010, 2007, 2003 and 2002 (XP) designed to extend the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher. Allows you to insert data fields into subject fields, add attachments, send emails in GIF, HTML, RTF and text formats. When sending GIF messages from MS Publisher, HTML-links can be assigned for image areas (image map technology).
The mail merging with Mail Merge Toolkit is virtually the same as standard merging, but it gives you more options and is more reliable in operation. It doesn't cause any false response by the security system and is especially coded to avoid security prompts, there is a possibility to interrupt sending, the number of already sent messages and messages to be sent is shown in the Mail Merge Toolkit information window. It allows you to do the following: Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized. Attach a single file or numerous ones to messages. To send HTML or RTF messages from Microsoft Word and Microsoft Outlook so that the security system doesn't reject messages and Internet links remain working.
Send messages to multiple recipients in PDF, HTML and RTF formats directly from Microsoft Word. Send personalized messages in GIF format from Microsoft Publisher. When sending GIF messages from Microsoft Publisher, HTML-links can be assigned to image areas (image map technology). By using messages in GIF, you can be sure that your recipient will be able to read it within any email client. What's new in version 2.12.1 Version 2.12.1 revised and updated installation / deployment mechanism of the add-in for Microsoft Office applications Download Full Version Crack Serial Keygen Patch of Mail Merge Toolkit 2.12.1 for free.
If you work in Microsoft Office and sometimes need to send out large, personalized mailings, you probably know that the basic package provides the essential means to achieve this task. The Mail Merge feature, introduced in Word 2002, has proven to be an invaluable tool for performing this type of business correspondence for a stupendous number of people. If you send out massive staff notification mailings or business offers to your clients, if you manage a recruitment agency with a massive database, or even if you just find that personalized newsletters are a necessity – nothing else available in Office really comes close. Mail Merge has the ability to produce a virtually infinite number of copies of the same text document with any given user-defined personal variables. For instance, if you intend to send basically the same document as an email message to a number of recipients but include the personal information such as first and last name, home and business addresses, etc., you can do it as professional and accurate as possible using Mail Merge’s personalization tools. These tools allow to keep both the anonymity of other recipients from each other, and to greet each one of them using their own names and titles in the message body. This is scenario is done by conveniently placing the user-friendly macros beside the greeting lines and other critical points of the message during its composition in Word.
Later, during the actual mail generation, Word accesses the designated contacts base – either the regular Outlook Contacts storage (thanks to the seamless integration between these Microsoft Office components) or an external data-source file (it could be any database-enabled file format – a Microsoft Access file or an Excel table, to name a few) and inserts the actual individual data of the recipient instead of the macro. As the result, each recipient will receive your intended message as if it were designed exclusively for him or her, with only their email address visible in the “TO:” field of the message and their own names and other individual data instead of the placeholders. We at MAPILab have been working to improve the Mail Merge tool and its personalization possibilities even further, and are introducing the: a feature-rich add-in (a software upgrade which uses Microsoft Office as the main platform, while only including the necessary software library files as an addition to the primary pool) that aims to extend the list of available features with its own unique mass mail personalization and productivity functions. The special offer is available now – One of the most important and welcome additions has been the inclusion of the individual attachments in Mail Merge. Mail Merge with attachments opens even more possibilities to conduct business correspondence precisely and competently. The know-how is simple: to perform a mail merge with attachment, a file location is included beside the intended recipient in the data-source file, and after that – a special macro is specified within the extended Mail Merge finalization window’s “Attachment” field.
A Mail Merge attachment will be sent and delivered to the unique recipient as seamlessly and conveniently as a regular file attached to an email message would. If there is no more than one unique recipient per attached file, you can even name your Mail Merge attachments according to the person who is going to receive it (multiple recipients who are going to receive the same file, or even split bunches of recipients and different bunch-dependent files are possible with the Mail Merge with attachments feature as well). You are welcome to watch the short video created by our friends from. It shows how to perform a mail merge with attachments in Outlook: With the, you can also send your documents as.PDF attachments or as data in the message body during in your mailing. The special offer is available now –.
Hello Emoree, thank you for your question. Could you please make sure your e-mail data field is selected as the To-recipient correctly?
This error message is known in case where the “To” field is empty. Please click on the down-pointing arrow and select your data source field containing e-mail addresses. The add-in is unable to generate messages if no field for the main recipient is selected – so, such parameter is really incorrect. If you wish to keep your message To field blank – please select a data field with blank cells (fields) from your data source. (blank recipient is recognized as recipient, that is not the same as no data field) Our Mail Merge Toolkit software works as follows: for every single recipient (field, or record) selected in the “To:” field, Mail Merge Toolkit generates personal message, that single recipient will not see other recipients – each recipient will get his single personal message with merely his personal data. Hello, This error message indicates that the add-in is disabled in Outlook.
In order to resolve this issue, please enable Mail Merge Toolkit as follows: 1) In Outlook, navigate to “File - Options - Add-ins”; 2) You can see the “Manage COM Add-ins Go” control down below. The COM Add-ins part is switchable. Please click it and switch to “Disabled Items” so the control would resemble the “Manage Disable Items Go” scheme. 3) Click the “Go” button.
4) On the resulting window you should see the OutlookSenderAddin.dll file. Please enable it by highlighting it and clicking the “Enable” button. 5) Next, please return to the “File - Options - Add-ins” window. 6) Click the “Go” button when the COM Add-ins item is switched. 7) Locate the add-in in the add-ins list, and put a checkmark beside it to enable it.
Click “Ok” and see if the issue has been resolved. 8) If the issue still persists, please try restarting Outlook after steps 4 and 7 for the changes to apply. If there was no OutlookSenderAddin.dll file, please remove the checkmark in the 7th step instead, and retry the procedure from the start. Sincerely yours, Ivan. MAPILab Support Team. Hello Tom, thank you for your message.
If you use an Excel file as data source – please close it before merging messages: if it is opened for editing, the system is unable to access data. Please make sure your e-mail data field is selected correctly in the “To” field of the add-in settings – that data base field should contain recipients’ data with the e-mail address.
Please check your data source as well. That error message (“Requested object is not available”) is known when recipients are excluded (deselected) at the step 3 or the mail merge wizard, or when that selection in the regular filtering system (in the 3rd step) does not correspond with the add-in filtering system (“From: To:.” or “Current record”). A) please go back to the 3rd step (or click “Edit recipient list”), select only the recipients you wish, then select “All” in the add-in settings – the add-in will send merely to your selected at the 3rd step addresses in this case.
Or, b) if you wish to use the add-in filter (From: To:.) – please select all your contacts at the 3rd step of your Mail Merge wizard, then specify the range in the very last step, in the add-in settings dialogue. Similar errors may indicate the add-in is unable to start its Outlook component. Please see the details in this comment below: 5. Errors with the Utils component may also indicate installation issues – so, please reinstall if my previous advises did not help, using the directions in this comment: If the issue persists – please contact us in the trouble ticket system with a sample or screenshot of your data source and the screenshot of your add-in settings.
Hello Kate, thank you for your question. Full registered add-in version does not impose any limit on the number of messages – it will generate messages for all TO-recipients (with CC/BCC-recipients if you have them) and place them all to Outlook Outbox. But limitations may be applied here by e-mail system (mail server) – in such case, your messages may stack in Outbox, or even returned by the mail sever. Please contact your e-mail service provider or mail server administrator with the question if they have limits for outgoing mail. If they disclaim such limitation, please try the general solutions recommended by Microsoft for unspecific issues with mailboxes: a) Run the “Compact now” utility in Account Settings- Data File (if this option is supported by your mail store type) – that fixes issues with the mail store. B) Repair your PST and/or OST file(s): If the issue persists – please contact us in our trouble ticket system, we will do our best to help you, registration is free and takes a minute. Hello Mickey, thank you for your question.
You can configure separate email account with the custom Reply-To address, then select that account in Mail Merge Toolkit – and general Outlook setting for that account will be applied to the messages generated by Mail Merge Toolkit as well. But if you mean that specific Outlook feature available in the single current message options which allows selection of the reply-to address for every single message (as well as the delay, and receipts) is unfortunately unsupported – because those changes are applied while the message is being edited in Outlook. Our Mail Merge Toolkit places messages to Outbox directly. Or, if you need to configure message options in Outlook that way for personal messages, our Send Personally Outlook add-in will support that. Hello Prakash, thank you for your question.
A limitation exists merely with the trial version: it starts generating messages, places them to Outlook Outbox – and after 50 ones, correctly reports about the trial limitation. The registered add-in version doesn’t impose any limitation to the number of messages can be created and sent. If you have ever experienced any trouble while performing large mailing – probably, your ISP or mail server settings limit outgoing mail – such setting existis on most mail services. Please contact your Internet Service Provider (or, network/mail server administrator) in order to clear this issue up.
The ISPs usually have such a limit, but offer a possibility to enlarge the number of outgoing messages for extra fees. Mail Merge Toolkit just generates personal messages – as many messages as many recipients’ records are there in the selected data source; and places them all into “Outbox”, and here, the operating zone of the add-in is finished, all the messages should be sent by Outlook and mail server after that. Hello Aj, thank you for your question.
That error message states the program fails to launch its Outlook component – either due to technical issues with Microsoft Office Outlook, or because the add-in is disabled in Outlook. Could you please check if the regular Mail merge function works OK in your system?
If if opens its dialogue – please select HTML format and try sending. Here are some tips: 1) Please try to launch Outlook before you start mailing from Word. 2) Please enable the add-in in Outlook: File- Options- Add-Ins- “Disabled Items” – highlight the add-in in the list and hit “Enable”. Then point to COM Add-Ins and put the checkmark to the check box next to the add-in. Please see the screenshot: 3) If it is not listed among Disabled Items – please remove the tick from its check box in COM Add-Ins, click OK, then point back – and put the checkmark.
4) You may also need to repair your Office installation: 5) Please check the very 1st Mail Merge Wizard step as well: if “Letters” is selected – please change selection to “E-Mail Messages” (the default “Letters” selection is intended for printing only, not for e-mail). 6) If you select “Use default account” – please select the account manually from the list (even the default one, please also test with other accounts).
7) 2 procedures are strongly recommended by Microsoft – they will just improve your system productivity: a) Please run the “Compact now” utility in Account Setting- Data File (if this option is supported by your mail store type). B) Probably, you will need to repair your existing mail store (PST- or OST file). Dear Kai Le, thank for your question. Please reinstall the most recent version by double-click and with the “Only for me” selection: 1. Close Outlook and Word (all instances) – then, open Task Manager and check: both outlook.exe and winword.exe should not be listed under “Processes”, and if they are – please terminate processes.
(If you use other applications connected to your Outlook mailbox like sync tools, or messengers, please close then as well) 2. Uninstall the app from your computer through the menu “Start- Settings- Control panel- Programs and Features”.
(or the command: Start- Run- appwiz.cpl) 3. And download the most recent version from the web page with your order details: 4. After downloading the archived installation package, - please open that downloaded ZIP-file and - extract the proper setup file to a local folder. And start installation from that extracted setup file:.- just double-click on the setup file, then.- keep the “Only for me” selection in the 3rd Installation Wizard step. In the next step, you will be probably offered to enter your Administrator login and password (if required). Once installation is completed, please start Word and follow First Start Wizard.
Please open Outlook after that and make sure the add-in is now listed in COM Add-Ins – and disabled and enable it for sinple troubleshooting. Hello Inga, thank you for contacting us with this issue. The “Exception” error message states the program fails to launch its Outlook component – either due to technical issues with Microsoft Office Outlook, or because the add-in is disabled in Outlook. 1) Please try to launch Outlook before you start mailing from Word. 2) Please enable the add-in in Outlook (the steps are valid for Outlook 2010-2016): First, go to Outlook menu: File- Options- Add-Ins- “Disabled Items” – highlight. the add-in in the list and hit “Enable”. 3) After that, please point to COM Add-Ins and put the checkmark to the check box next to the add-in.
Please see the screenshot:.4) If it is not listed among Disabled Items – please remove the tick from its check box in COM Add-Ins, click OK, then point back – and put the checkmark. This procedure runs troubleshooting and should fix possible issues. Hello Pat, thank you for your question. I’m not sure that is a kind of malfunction: our add-in does not impose any limit for the fields, but such limit exists in Outlook and in Windows: Outlook may limit the length of the field to 255-256 characters with POP accounts (or to 32KB on Exchange), and so it cuts the rest of data if the cell contains numerous emails. So, our add-in can help you with this limitation if you add a data field to the CC or BCC field – but you will need to control the data length in the cell (if you use an Excel file), if your Outlook limits the length of the message recipient field. Hello, The main difference is that a couple of features is exclusive to Mail Merge Toolkit PRO: the first one allows connecting to a SharePoint list using it as a data-source, and the second feature concerns a certain attachment style.
There are 3 types of attachments in Mail Merge Toolkit: - Generic attachments: the file(s) you attach will be added to each resulting message; - Unique attachments: the files you specify in the data-source are unique to each recipient; - Personalized attachments: the Word document will be converted to an attachment of chosen type, allowing to optionally fill the message body when finalizing the mailing. Mail Merge Toolkit Standard is capable of the first two attachment types, while the Mail Merge Toolkit PRO includes all three. You can find more information in the following blog article: Sincerely yours, Ivan. MAPILab Support Team. Hello Prakash, thank you for your question. The registered add-in version doesn’t impose any limitation to the number of messages can be created and sent. The trial add-in version will generate messages for 50 records, and will show the correct notification once the limit is accessed.
It looks like you added all your addresses to a single cell – so, your record contains several recipients, and they will be added to the “To” field of a single message. And here, Outlook limits the length of the recipient fields (To, CC, BCC) to 256 characters.
So, if your single Excel cell contains more characters – Outlook will allow adding 256 ones to the message recipient field, and will cut the rest with POP accounts (with an Exchange account, that limit may be set to 32 KB). Please note: with such data field, all your recipients (up to 256 characters) will be added to your message TO field – the message will not be personal. If you wish to send individual e-mails for single recipients, please create an Excel data file with personal records (the row = the record, by default; single cell data = the value of a single data field). Hello Robert, thank you for your question. The “Invalid Pointer” error message states the program fails to launch its Outlook component – either due to technical issues with Microsoft Office Outlook, or because the add-in is disabled in Outlook.
0) Please test if the regular Mail Merge functions on the same computer as expected. (Our add-in is the extension of it – and requires this function). 1) Please try to launch Outlook before you start mailing from Word. 2) Please enable the add-in in Outlook (the steps are valid for Outlook 2010-2016): First, go to Outlook menu: File- Options- Add-Ins- “Disabled Items” – highlight.
the add-in in the list and hit “Enable”. After that, please point to COM Add-Ins and put the checkmark to the check box next to the add-in. Please see the screenshot: 3) If it is not listed among Disabled Items – please remove the tick from its check box in COM Add-Ins, click OK, then point back – and put the checkmark. (That runs troubleshooting and fixes issues).
Hello, This error message indicates that the add-in is disabled in Outlook. In order to resolve this issue, please enable Mail Merge Toolkit as follows: 1) In Outlook 2010/2013/2016, navigate to “File - Options - Add-ins”; 2) You can see the “Manage COM Add-ins Go” control down below. The COM Add-ins part is switchable. Please click it and switch to “Disabled Items” so the control would resemble the “Manage Disable Items Go” scheme. 3) Click the “Go” button. 4) On the resulting window you should see the OutlookSenderAddin.dll file.
Please enable it by highlighting it and clicking the “Enable” button. 5) Next, please return to the “File - Options - Add-ins” window. 6) Click the “Go” button when the COM Add-ins item is switched. 7) Locate the add-in in the add-ins list, and put a checkmark beside it to enable it. Click “Ok” and see if the issue has been resolved. 8) If the issue still persists, please try restarting Outlook after steps 4 and 7 for the changes to apply. If there was no OutlookSenderAddin.dll file, please remove the checkmark in the 7th step instead, and retry the procedure from the start.
If the issue persists – you are welcome to create a dedicated trouble ticket in our support module, and we will provide further support to your technical support request: Sincerely yours, Ivan. MAPILab Support Team.
Hello David, thank you for your quetsion. It looks like the add-in is not installed for your current user (absent in File- Options- Add-Ins). Most probably, you installed it as another user (Administrator) with the setting “Only for me”. Please uninstall the add-in from your machine via Control Panel- Programs and Features/Apps, then download and install the most recent version: - Close Outlook, Word and Publisher (all instances) – then, open Task Manager and check: both outlook.exe and winword.exe should not be listed under “Processes”, and if they are – please terminate processes.
Uninstall the app from your computer through the menu “Start- Settings- Control panel- Add or Remover Programs”. Download and save the zipped package to your local drive: - After downloading the archived installation package, - please open that downloaded ZIP-file and - extract the proper setup file to a local folder: if you have 32-bit Office edition, please select “Setup for Outlook” (merely Office bitness matters) - And start installation from that extracted setup file:.- just double-click on the setup file, then.- keep the “Only for me” selection in the 3rd Installation Wizard step. In the next step, you will be probably offered to enter your Administrator login and password (if required). Hello Stefan, thank you for your question. Please check your settings in Mail Merge Toolkit thoroughly: 1. If you use the format: “PDF/RTF/HTML Attachment” to send your document content as attached file, and select a data field to retrieve your attached file names from the data source – please test with another value, e.g. The first and default one – “Use document name as attachment name”.
If that works, please look at the data field you previously selected carefully – it should not contain formulas and characters not allowed for filenames (,/,;) 2. Save your Word file and changes in it before going to the last Mail Merge step. Please try to select the old format – “Word 97-2003 Document (.doc)”. If you use an Excel file – please save it as the old.xls format as well. If you select “Use default account” – please select the account manually from the list (even the default one, please also test with other accounts).
Please check the very 1st Mail Merge Wizard step as well: if you select “Letters” as your Mail Merge type – the issue may be related to that selection. Go back to the 1st Mail Merge Wizard step and select “E-Mail Messages” in the very 1st Mail Merge Wizard step (the default “Letters” selection is intended for printing only, not for e-mail).
Hello Sharon, thank you for your question. You do not need to link your files to the data source – just type (paste) full file name to the cell: check your file name, incl. The path and the file extension, e.g.: C: Users MyUser Documents my-file.PDF Please copy the path of your failed attachment, paste it to Start- Run, and hit Enter – to see your file is available that way, or not. If the system opens your file that way – our add-in will also find it and attach. If you wish to attach several files from a folder – you can replace file name with the file mask (file.; or.ext; or.). If the issue persists – please contact us in the trouble ticket system with the sample screenshot of your data source and the screenshot of your add-in settings.
Hello Catherine, thank your for your question. Modifying attachment name can be only applied if the format: “RTF/HTML/PDF Attachment” is selected – so, your Document text will be converted to a file, and that individual file will be attached to your outgoing message. You can configure renaming this personal file using data from your data source, or the document name. With the “HTML Filtered” format, your Document text will be inserted to the HTML message body. Existing files, selected to be attached to personal messages with the add-in option “Attach”, can not be renamed that way. Hello, If you are certain that the installation has been successful – most likely the add-in is disabled.
Please try enabling it as follows: 1) In Word 2010/2013/2016, navigate to “File - Options - Add-ins”; 2) You can see the “Manage COM Add-ins Go” control down below. The COM Add-ins part is switchable. Please click it and switch to “Disabled Items” so the control would resemble the “Manage Disable Items Go” scheme. 3) Click the “Go” button. 4) On the resulting window you should see the MMTProg.dll file. Please enable it by highlighting it and clicking the “Enable” button. 5) Next, please return to the “File - Options - Add-ins” window.
6) Click the “Go” button when the COM Add-ins item is switched. 7) Locate the add-in in the add-ins list, and put a checkmark beside it to enable it. Click “Ok” and see if the add-in is now present within the interface. 8) If you still do not see the add-in, please try restarting Word after steps 4 and 7 for the changes to apply. If there was no MMTProg.dll file, please remove the checkmark in the 7th step instead, and retry the procedure from the start. Also, please check that the add-in is enabled in Outlook as well.
The name of the Outlook component is OutlookSenderAddin.dll. If the issue persists, please try re-installing the add-in as follows: 1) Close Outlook and Word (all instances) – then, open Task Manager and check that both outlook.exe and winword.exe are not listed under “Processes” tab. If they are – please terminate these processes, or simply log off and log on. 2) Uninstall current version from your computer through the menu “Start- Settings- System- Apps & Features”. 3) Check whether program folder no longer exists under the following path: C: Program Files MAPILab Ltd (“Program Files (x86)” if you have 32-bit Office on 64-bit machine) If it does – remove this folder manually; 4) Please download the latest version of the add-in from our website: 5) Unzip the package, double-click the setup file relevant to your bit-edition of Office (it could be either 32-bit or 64-bit), type in the administrator’s password, if necessary, and install the software “Only for me (Current user)” during the third step of Installation Wizard. 6) Launch Word and follow all First Start Wizard’s directions. Sincerely yours, Ivan.
MAPILab Support Team. Hello, This error message indicates that the add-in is disabled in Outlook. The enabling procedure is the very same: 1) In Outlook 2010/2013/2016, navigate to “File - Options - Add-ins”; 2) You can see the “Manage COM Add-ins Go” control down below. The COM Add-ins part is switchable.
Please click it and switch to “Disabled Items” so the control would resemble the “Manage Disable Items Go” scheme. 3) Click the “Go” button. 4) On the resulting window you should see the OutlookSenderAddin.dll file. Please enable it by highlighting it and clicking the “Enable” button. 5) Next, please return to the “File - Options - Add-ins” window. 6) Click the “Go” button when the COM Add-ins item is switched. 7) Locate the add-in in the add-ins list, and put a checkmark beside it to enable it.
Click “Ok” and see if the issue has been resolved. 8) If the issue still persists, please try restarting Outlook after steps 4 and 7 for the changes to apply. If there was no OutlookSenderAddin.dll file, please remove the checkmark in the 7th step instead, and retry the procedure from the start. Sincerely yours, Ivan. MAPILab Support Team.
Hello Mahesh, thank you for your question. That is the same error type, as described in the previous Sahil’s question: The error message exactly stays the add-in fails to launch its Outlook component – either due to technical issues with Microsoft Office Outlook, or because the add-in is disabled in Outlook. Please try these tips in turn: 1) Launch Outlook before you start mailing from Word. 2) (Re)enable the add-in in Outlook: In File- Options- Add-Ins- “Disabled Items”, highlight. the add-in in the list and hit “Enable”. Then, put the checkmark in COM Add-Ins: 3) If it is not listed among Disabled Items – please remove the tick from its check box in COM Add-Ins, hit OK, then point back – and put the checkmark.
Hello Sahil, thank you for your question. Please see our specialist’s reply to an earlier comment. The error message exactly stays the add-in fails to launch its Outlook component – either due to technical issues with Microsoft Office Outlook, or because the add-in is disabled in Outlook. Please try these tips in turn: 1) Launch Outlook before you start mailing from Word. 2) (Re)enable the add-in in Outlook: First, go to Outlook menu: File- Options- Add-Ins- “Disabled Items” – highlight.
the add-in in the list and hit “Enable”. After that, please point to COM Add-Ins and put the checkmark to the check box next to the add-in. Please see the screenshot: 3) If it is not listed among Disabled Items – please remove the tick from its check box in COM Add-Ins, click OK, then point back – and put the checkmark. That simple step will run troubleshooting – and either the issue will be fixed, or an informative notification will be displayed. Hello Lisa, thank you for your question. Our add-in uses the PDF-convertor built-in into Microsoft Office Word, it has limited functionality and does not provide the option for password protection.
Therefore, unfortunately our Mail Merge Toolkit will not support this feature either. We offer an add-in for Outlook which can archive attachments in outgoing mail into password-protected ZIP files. I am not sure if this feature meets your requirements, but it is the only alternate idea I can offer at the moment. Hi, thank you for your question. Yes, you can stop all your messages in Outbox – and look through the list before they are finally sent by Outlook: in Outlook 2010-16, please either go to Options- Advanced, and disable “Send immediately when connected” (and your messages will stack in Outbox – until you click manually on “Send/Receive”, “Send All”, or press F9); or just switch to “Work Offline” at the Send/Receive ribbon tab.
In Outlook XP-2007, you can disable “Send immediately when connected” in Tools- Options- Mail Setup. Please also check your settings for “Send/Receive groups” – they might be configured for sending by schedule. Hello Deepthi, tank you for your question. The add-in adds its option to Word and Publisher (in the very last step of Mail Merge Wizard and on the ribbon in “Mailings”) – here is a sample of using the app with an Excel data base and for sending messages in the “HTML Filtered” format: Its option do not appear in Outlook, but enabling its component in Outlook is necessary as well.
Just for a case, these tutorials explain some basic principles of working with the native Mail Merge feature in Microsoft Office:. Hi This is a long shot. We successfully installed and used the Mail Merge Toolkit last year.
It was removed during some PC cleanup and so I have bought another licence but keep getting an error message. The install appears to go correctly, but when you you actually start the email merge you get an error message. “Mail Merge Toolkit is not properly installed. Please reinstall it” We have tried on multiple PC’s and get the same error.
My tech guy has run out of ideas having tried at least 20 times. Any ideas we can try as a last gasp effort?
Hello Brian, thank you for contacfting us. That error is known if the add-in component integrated into Outlook is not properly installed (due to policies, or if Outlook process is not completely stopped upon the installation) Please try the installation of the most recent version: We released it recently, with updated installation mechanism (and installation troubleshooting): Close Word, Outlook and Publisher and make sure their processes are no longer listed in “Processes” of Task Manager. Then, uninstall the app from your machine via Start- Control Panel- Programs and Features, and start new installation: After downloading the archived installation package, please open that downloaded ZIP-file and extract the proper setup file to a local folder: if you have 32-bit Office edition, please select “Setup for Outlook”, if you have 64-bit Office edition, please select “Setup for Outlook 64-bit”.
(Please note that merely Office bitness matters – e.g. A 32-bit Office version can be installed on a 64-bit machine, but you will need in this case a 32-bit add-in setup file.) And start installation from that extracted setup file: just double-click on the setup file, then keep the “Only for me” selection in the 3rd Installation Wizard step.
In the next step, you will be probably offered to enter your Administrator login and password (if required). Hello Abraham, thank you for your question. The “To” field can not be left empty – you will need to select there any field from your data source. Even if you wish to keep that field empty in your outgoing messages, you can create a data field in your data source – and keep empty entries there. Mail Merge Toolkit will “insert” empty values to your message TO field if you wish.
But since the add-in (and the regular Mail Merge as well) generates personal message for each recipient, we usually recommend to avoid using CC and BCC fileds, except the cases where you really need to send (blind) message copy to a secondary recipients. Hello, thank you for your question.
The signatures configured in Outlook, unfortunately, can not be added automatically to the message body if you start writing your message text from within Word or Publisher. But you can add your signature as custom field to your data source (if you use e.g. An Excel file). And just select that field upon writing your message text in Word or Publisher. Please test how it works with your signature – because some objects (images, links, text formattings) may be inserted incorrectly, so you will need to select the ones which can be processed OK if using the Mail Merge feature. Hello Laurence, thank you for your question. Please save the document – and in the next step, you will get the next mailing option (which one – depends on your settings and Outlook configuration).
That behaviour is not incorrect: the “Save file as” dialogue is initiated by Microsoft Word. The system requires that saved document to start generating personal messages. Until saving file, merely its temporary copy exisits, and some merge operations are impossible with the tmp files. If you believe that dialogue differs from the regular one, and merging proess stops here – please contact us in our trouble ticket system with more issue details. HI, I am using an excel spreadsheet, to send mass mails via the mail merge toolkit. My Excel sheet has a column with specific attachment field paths. But i am being limited to one personalized attachment per person.
I do not want to send more than one mail to each recipient, but these recipients have more than one personalized attachment. How do edit my excel sheet, so that when i complete the mail merge, it picks up all the necessary attachments for each recipients? C: Users sanchari.bardhan Desktop Recipient Name 1 Msg 1.msg C: Users sanchari.bardhan Desktop Recipient Name 1 Msg 2.msg I want only one mail sent to recipient 1, but i need both the attachments sent to him. I have too many recipients, and i don’t want to create several excel lists for each recipient. Is there a way to attach more than one in the excel sheet? Hello Federico, thank you for your question.
Yes, you can select between 6 message formats: with “HTML Filtered” and “Plain Text”, your main document text is placed into message body; with other 4 formats – the add-in exports your main document text to files and attaches them to your message. Optionally, you are offered to type your text for the message body separately in the new dialogue.
If your Word document contains merely text (without formatting), you can select “Plain Text” as message format, and attach your files in the “Attach” field. If your Word document contains grafics or/and formatted text, please select “HTML Filtered”, and attach your files as well.
Hello Cynthia, Thank you for your question. Please check your file name, incl. The path and the file extension, e.g.: C: Users MyUser Documents my-file.PDF Please copy the path of your failed attachment, paste it to Start- Run, and hit Enter – to see your file is available that way, or not. If you wish to attach several files from a folder – you can replace file name with the file mask (file.; or.ext; or.). If the issue persists – please contact us in the trouble ticket system with the sample screenshot of your data source and the screenshot of your add-in settings. I’m using Windows 10 + Office 2013. In Word when I come to the point, that the mails should be created by Mail Merge, I get the attached error message for each mail to create.
I have to click “OK” on and on the get all mails created. Mail Merge creates the mails including different attachments, but I can find them at the Drafts AND the Outbox Folder of my IMAP mail account. Next problem: I can’t delete them from Drafts.
Anything is blocking the IMAP sync with my mail provider. Because the mails can be deleted by using web mail, but they still appear in Outlook.
Any Ideas about this various problems? Hello Winny, Thank you for your question. Our tool saves the interim copies of individual messages to your Drafts folder.
Then, the messages are being placed to Outbox and removed from Drafts. When you configure IMAP account, Outlook creates a local mailbox copy as the OST file connected to your account.
And issues with deleting messages from its folders are known if that local mail store is long time in use or large. Please apply regular general solutions recommended by Microsoft for fixing issues with local mailbox copies – they are useful any way and will improve your Outlook productivity: 1) Please run the “Compact now” utility in Account Settings- Data Files- select your OST file- Settings- Advanced- Outlook Data File Settings- Compact Now – that fixes issues with the mail store.
2) Repair your OST file(s): We will appreciate your further questions. Thank you Olga for the answer.
Here what happened: 1. Compressing the ost file didn’t help.
Repairing the ost file did something, but nothing good. After repairing I tried to delete over 100 files in Draft, which were only local, but couldn’t. Instead my Outlook started to send them again.
Until I was able to stop these sending, a lot of my customers got old mails and I got angry answers. The Problem with the permission error still exists. (No answer) I’m really really disappointed about this piece of software. Hello Evan, Thank you for your question.
Yes, you can add multiple recipients to all fields: To, CC, or BCC – please separate them with the semicolon (;). The “To” field is generated based on your data source records: your single record may include single email address in one data field, or several ones (e.g. 2 or more addresses in a single Excel cell, separated by semicolon). The add-in generates 1 message for 1 record.
In the CC/BCC field, you can just type all your addresses, or you can also type your recipients in your data source: e.g. In an Excel file, please create a separate data field for CC or BCC – and type your addresses into the cells. The length of a single message recipient data (name and email address) is limited to 255 characters according to RFC 822. If you add several recipients to the CC field of your database – please make sure the length of all their addresses and names (if you use the format: User First ), does not exceed that limitation. Outlook will just cut the rest without any notification. You can also check all your recipients in Outbox before sending (switch Outlook to “Word Offline” for that).
Exchange Server may also limit the size of data in a single recipient field – to 32 KB, or according to your server settings. Supported data formats for recipients are. Hello Sean, Thank you for your question.
Most probably, you installed the app as another user (e.g.Administrator) with the setting “Only for me”. Please uninstall the add-in and start new installation, but select now “For everyone who uses this computer (all users)” in the 3rd Installation Wizard step. To uninstall, you could either find the app in Control Panel- Programs and Features, or run the same setup file – and select “Remove”. To enable the add-in in Outlook 2010-16, please point to File- Options, highlight Add-Ins in the left block, then locate drop-down options in the bottom and choose “Disabled Items”- Go. Enable the add-in there, then point to COM Add-Ins and mark it with the tick.
If it is not listed among Disabled Items – please remove the tick from its check box in COM Add-Ins, click OK, then point back – and put the checkmark. Either add-in option will be added to Outlook toolbars/ribbons, or you will get some informative notification. Hello, This error message indicates that the add-in is disabled in Outlook. The enabling procedure is the very same: 1) In Outlook 2010/2013/2016, navigate to “File - Options - Add-ins”; 2) You can see the “Manage COM Add-ins Go” control down below. The COM Add-ins part is switchable. Please click it and switch to “Disabled Items” so the control would resemble the “Manage Disable Items Go” scheme.
3) Click the “Go” button. 4) On the resulting window you should see the OutlookSenderAddin.dll file. Please enable it by highlighting it and clicking the “Enable” button. 5) Next, please return to the “File - Options - Add-ins” window. 6) Click the “Go” button when the COM Add-ins item is switched. 7) Locate the add-in in the add-ins list, and put a checkmark beside it to enable it.
Click “Ok” and see if the issue has been resolved. 8) If the issue still persists, please try restarting Outlook after steps 4 and 7 for the changes to apply. If there was no OutlookSenderAddin.dll file, please remove the checkmark in the 7th step instead, and retry the procedure from the start. Sincerely yours, Ivan.
MAPILab Support Team. Hello, If you are certain that the installation has been successful – most likely the add-in is disabled.
Please try enabling it as follows: 1) In Word 2010/2013/2016, navigate to “File - Options - Add-ins”; 2) You can see the “Manage COM Add-ins Go” control down below. The COM Add-ins part is switchable. Please click it and switch to “Disabled Items” so the control would resemble the “Manage Disable Items Go” scheme.
3) Click the “Go” button. 4) On the resulting window you should see the MMTProg.dll file. Please enable it by highlighting it and clicking the “Enable” button.
5) Next, please return to the “File - Options - Add-ins” window. 6) Click the “Go” button when the COM Add-ins item is switched. 7) Locate the add-in in the add-ins list, and put a checkmark beside it to enable it. Click “Ok” and see if the add-in is now present within the interface. 8) If you still do not see the add-in, please try restarting Word after steps 4 and 7 for the changes to apply. If there was no MMTProg.dll file, please remove the checkmark in the 7th step instead, and retry the procedure from the start. Also, please check that the add-in is enabled in Outlook as well.
The name of the Outlook component is OutlookSenderAddin.dll. If the issue persists, please try re-installing the add-in as follows: 1) Close Outlook and Word (all instances) – then, open Task Manager and check that both outlook.exe and winword.exe are not listed under “Processes” tab.
If they are – please terminate these processes, or simply log off and log on. 2) Uninstall current version from your computer through the menu “Start- Settings- System- Apps & Features”. 3) Check whether program folder no longer exists under the following path: C: Program Files MAPILab Ltd (“Program Files (x86)” if you have 32-bit Office on 64-bit machine) If it does – remove this folder manually; 4) Please download the latest version of the add-in from our website: 5) Unzip the package, right-click the setup file relevant to your bit-edition of Office (it could be either 32-bit or 64-bit) – and choose the “Run as Administrator” option.
Please type in the administrator’s password, and install the software “For everyone who uses this computer (all users)” during the third step of Installation Wizard. 6) Launch Word and follow all First Start Wizard’s directions. For future support requests – please refrain from using the comment section.
I will be using Mail Merge to send a series of reports to distribution lists that I built in Excel. I have tested a variety of situations over the last few days. I have found the system very flexible. It’s fairly reliable, but occasionally, Mail Merge will not attach the files to a group of emails. Is there a way to stop the macro from merging messages and sending them, if I see a problem? Once I go back and re-select the file, everything seems to work fine, but I don’t want to send a series of messages without files to a long list of recipients. Hello Vance, Thank you for your question.
occasionally, Mail Merge will not attach the files to a group of emails. The programme should display a notification informing you the file can not be attached – if you can see that one, one please select the mode “skip for this message” and check which files are skipped. Please check if they are available in their directories for your current user at the moment. If you select a data base field with the path to your file, please make sure full file name is specified there – including full path and the extension of your file. If you do not get such notification, and messages appear without attachments in Outlook, please contact us in trouble ticket or via e-mail – we will provide you detailed instructions for emptying temp folders. Is there a way to stop the macro from merging messages and sending them, if I see a problem?
You can stop all your messages in Outbox – and look through the list before they are finally sent by Outlook: under File- Options- Advanced, please disable “Send immediately when connected” (please also check your settings for Send/Receive groups – they might be configured for sending by schedule). After that, your messages will just stack in Outbox – until you click manually on “Send/Receive” or “Send All”. Hello Sir, Thank you for your question.
The registered add-in version does not impose any limits (with the trial version, you will get a notification after 50 messages, so you will know exactly about the limit – I believe that is not the case). The add-in completes its task when all messages are places into Outlook Outbox. The system (Outlook + mail server) sends your messages further from Outlook – and all sent messages appear in the Sent Items folder.
Here, Outlook completes its task as well. So, if your messages are present in Sent Items – that means both the add-in and Outlook sent them. And if your recipients have not got them, we can assume an issue has occurred with the mail server – either your mail server filtered your outgoing mail (and your mail server administrator can check that), or the recipients’ servers rejected incoming messages, or filtered into Junk/Spam. Please ask your mail server administrator – probably, they got non-delivery reports from your recipients’ server.
But sometimes incoming mail server may block message without reporting. Please examine your sent messages: e.g.
If you have numerous messages sent within 1-2 minutes to the same domain, that server could recognize such mailing as spam, or your subject line could contain a word recognized by the server as suspicious one. Hello Vinodkumar, Thank you for your question. Mail Merge Toolkit generates messages with attachments from within Word and Publisher and delivers them to Outlook. If your files are password protected, you can attach them to your messages as well. But if you need a tool to protect your files with passwords upon sending them – you will need a tool for Outlook. We offer such option with another our Outlook add-in – Attachments Processor: you can configure add-in rule to zip files in outgoing messages (filters can be set as well), and the add-in is able to archive outgoing attachments to password-protected zip-files.
You can configure the password in the rule settings. Hello Peter, Thank you for your question. Do you mean a dialogue which requests you to select your Outlook Contacts folder for every message? This issue is known in some email account configurations if Outlook Contacts are used as the recipient data source, and an external file (e.g. An image) is used in the document/message body as well: Word connects to the image, and looses connection with the Outlook data source We know some tricks allowing to solve that issue with Microsoft Office components: the easiest one is to use the regular Word option “Embed image” instead of inserting/linking to the image file. – Regards, Olga.
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